Job Description
Key Tasks:
- Using the computerised accounts system, and other automated processes as they are developed, with the main focus on purchases for the teaching departments, process purchases in an accurate and timely manner.
- Follow up on queries raised through the purchasing process to ensure all information gathered is as required and liaise with colleagues to help improve processes and understanding.
- Act as first response to enquiries to the finance office, in person, via telephone or electronically through the finance office email inboxes; ensuring queries are dealt with responsibly.
- Facilitate the collection of student debts by maintaining the computerised record of payments, sending out debt chasing letters and raising invoices to customers as required.
- Maintain computerised files for purchase ledger and other payables and ensure that information is accurate and up to date, by following the correct financial control procedures.
- Administer payment requests by credit card and via various online facilities when direct payments to suppliers are required.
- Responsible for distribution of post to the College and maintaining centralised supplies.
- Assist other members of the Finance Team in the day to day running of the Finance Office when necessary, including banking, cash duties, and data processing.
The college is committed to safeguarding including the Prevent Duty, promotes the welfare of all learners and expects all staff to share this commitment.
GB